Who has preferred e-MOR: 
 
MAYA HOLDİNG Inc. Co.

Company Profile

 Set up in 1940, Maya Holding has mobilized its power in the construction sector as at 1972 and designed and implemented myriad of dwellings, business centers, shopping centers and touristic facilities of an overall size of 600.000 sqm by its own resources along a high level of quality and professional concept.

Within the portfolio of the holding are dwellings, offices, shopping centers and land assets. Laid, cultivated and ultimately grown to be a gigantic holding in 1972 across the importance attached to industrialization and service, the group, together with its affiliates, provides employment for more than 2 thousand people today.

Business Need

The group was seeking a software capable of incorporating the Corporate Resource Planning (ERP) and Project Management processes, Dwelling and Office leasing processes, investment tracking processes and consolidation processes of its affiliates as follows:

The key business needs behind this search were as follows:

• Management of leasing and sales processes of investments made by the Maya Construction group,
• Tracking the investments in progress,
• Reporting of the investment costs,
• Tracking the returns on investments,
• Administering the lease processes of assets hired out;
• Systematical storage of product and action data for project management processes, ensuring smooth access to and reuse, when the need arises, of analyzes and unit prices specified in contracts for previous projects, and thereby ensuring a shorter and error-free proposal preparation period,
• Ensuring conformance of contracts made with employers to the provisions of agreements,
• Work schedules produced should conveniently allow revisions, and further display the differences between revisions per activity,
• Automatic link should be in place between work schedules and income-expense and cash flows.
• Convenience in correct planning of material and service supply per activity and further in the reflection of project revisions to material and service planning,
• Purchasing services should run in integration with project segments per activity, and project revisions should directly be reflected to the purchasing services,
• Smooth and detailed tracking of contracts and progress payments,
• Checking if actions between suppliers and subcontractors conform to the current contracts and prohibition mechanism should be in place if necessary,
• Tracking business advancements within projects centrally and reporting them in a significant manner,
• Crosslink between project management projects of majority of the departments such as accounting and finance, and cross-relationship between them,
• Costs arising in the project should be equal to the costs arising in the accountancy and such costs should be displayed per activity,
• Realizing project advancements and instantaneously tracking project profitability,
• Tracking deviations in income & expense budget and their reflections in cash flow,
• Retaining project documents and company documents in an easily-accessible manner,
• Tracking Lease and Sales contracts as well as current movements,
• Generating and then retaining CRM applications so that they can contribute to negotiations with customers, future outcomes of such negotiations as well as sales processes,
• Setting up an electronic approval system whereby the process of approving documents is minimized, problematic areas in the approval process are identified and approval period is tracked,
• Building up a company budget and comparison with realizations,
• Ensuring consolidation throughout the holding,
• Using different utilities for the aforesaid business needs, ensuring integration between these utilities, correctly and timely calculating the company’s net profitability, thereby avoiding the challenging decision-making process in new operations.

Solution

Developed by Aqvilla Software, e-MOR PM has appeared as the most appropriate solution best suiting to Maya’s expectations thanks to its object-oriented structure and ability to comprehensively identify the products and activities, and has been applied to the company under certain projects.


Application and Benefits

• Tracking the sales and leasing processes of investments made by the Maya Construction Group,
• Smoothly tracking the costs of investments in progress,
• Getting the investment costs,
• Tracking the returns on investments,
• Tracking the lease periods, lease contracts of and annual lease movements on leased properties,
• Smoothly tracking the fixtures and depreciation movements on assets,
• Administration of plazas and housing developments,
• Elaborating cash flow plans and measuring them against realizations,
• Elaborating annual lease and sales plans and measuring them against realizations,
• Systematic management of lease contracts, tracking lease expiry and renewal periods and activating the necessary warning mechanisms,
• Tracking the process of preparing proposals prior to the project, tracking the analyzes and unit prices specified in the proposal,
• Building up the project’s work schedule, automatic preparation of budgets associated with the work schedule and automatic reflection of revisions in the budget and the work schedule,
• Computing cash flow totals based upon the returns and expenses of activities, automatic reflection of revisions in the work schedule to the cash flow chart,
• Producing work schedules with the Gant chart, getting graphical presentations, and updating activities through the Gant chart,
• Displaying time-based and physical advancements of activities in graphical presentation under Gant chart,
• Automatic monthly breakdown of project resource needs,
• Capability to define document numerator by project,
• Capability to introduce calendar by project,
• Capability to build project income & cash flow plan,
• Instantaneously tracking revisions in the work schedule, costs realized, time deviations and physical advancements by project,
• Capability to issue demands originating from the work site (material or service) in correct manner per activity and smooth and centralized tracking of such demands,
• Capability to execute proposal collection, price comparison, purchase order and storage delivery processes per activity,
• Establishing purchasing processes easily and accurately based upon activities,
• Tracking quantitatively the performance guarantees, advance payment demands, additional protocols, contractual deliveries and unit prices under procurement contracts per activity,
• Smoothly tracking performance guarantees, advance payment demands and additional protocols under subcontracting contracts,
• Tracking per activity the unit prices and quantities of progress payments, manufacturing expenditures and preparations,
• Automatically offsetting the contractual advance payments, performance guarantees, withholding taxes, stamp taxes, supplies procured on behalf of the subcontractor, work site expenses incurred on behalf of the subcontractor with work payments and smoothly tracking the progress,
• Capability to track all costs per activity, colored presentation of budgeted and realized costs for all activities throughout the whole process ranging from purchasing and progress payment procedures to demands originating from the worksite,
• Reconciliation between the costs realized in the project with the costs realized in accounting thanks to the project and activity-based cost system; correct presentation of costs per activity in all reports,
• Building up the accountancy and finance infrastructure; issuing supplier, supply and employee reports per project,
• Keeping the records of purchases and costs at subsidiaries, adding documents to reports without submitting them to the headquarter first, checking of entries by the accounting personnel,
• Getting payment plans by project, contract, progress payment and purchase order,
• Getting trial balance and standard accounting reports per project,
• Issuing reports per cost center,
• Keeping on-site the accountancy of the work site and checking these records at the headquarter,
• Gathering separate information kept by the Maya personnel at different utilities (address, phone, activity analyzes etc) under e-MOR PM, and transforming this data set as a corporate database easily accessible by everyone to the extent of their authorities assigned,
• Capability to introduce documents for procedures carried out, materials assigned and projects run, and ensuring smooth access of everyone to this documentation,
• Automatic accounting of business transactions realized,
• Tracking the accounting procedures, getting standard accounting reports,
• Co-existence and integrated operation of managerial accounting plan and financial account plan, opportunity to track the accounts exhaustively,
• Easy access, whenever desired, to documents relating to the document management system, projects, and contracts,
• Filing negotiations with incoming customers in reportable form,
• Tracking the sales contracts and payment plans,
• Tracking the lists of location of and amendment procedures to the leased properties,
• Conveniently and exhaustively tracking leased properties, tenants and provisions of rental contracts,
• Accelerating the document flow and speeding up approval processes thanks to the e-approval system,
• Presentation of budgeted and realized costs of activities to which a procedure to be approved is associated in a purchase appearing during the approval process,
• Manager’s Panels where the managers can instantly view the latest state of projects and access to any desired report with a single button.

Software and Services Provided

• e-MOR PM – Construction Project Management  
• e-MOR Panel
• e-MOR Mobile
• Application and Trainings